Auto-share

The Auto-share feature in Upmeet automates the distribution of meeting data, calendar events, and transcriptions, eliminating manual administrative tasks while ensuring team transparency.

🔑 Key Excerpts

"All Meeting Pro meetings become visible to your colleagues without you having to invite them individually."

"Do you want to modify only this event or all events?" * Only this event: The rule applies to a single occurrence. * All events in the series: The setting applies to the entire recurrence.

⚙️ How Auto-share Works

Auto-share functions through three primary mechanisms:

• Automatic Sharing: Events created in your main calendar are automatically shared with designated groups or teams.
• Service Synchronization: Events can be copied across different platforms (e.g., Google Calendar to another service).
• Availability Sharing: Instead of sharing meeting content, you can opt to share only your "busy" status, keeping meeting details private.

📋 Sharing Options

Users can configure the scope of sharing for each meeting:

1. No one: Meetings remain private by default; manual sharing is required.
2. Only me: Meetings are recorded for the user only; no other participants receive access.
3. All participants: Automatically distributes meeting minutes and transcriptions to everyone invited to the event.

🚀 Advanced Features & Benefits

Integration with Mailing Lists

Auto-share integrates with mailing lists to streamline distribution. You can automatically route specific meeting types to predefined groups (e.g., sending "Weekly Committees" to the "Management" list), removing the need to select recipients manually.

Summary of Benefits

💡 Implementation Notes

• Recurring Events: When modifying settings for recurring meetings, Upmeet provides a prompt to apply changes to either the specific instance or the entire series, allowing for precise customization.
• Automation: Once configured, Upmeet applies your preferences consistently without further intervention.